IRS Forms & Information

Each fiscal year, all clubs & districts that are part of the GCFP are required to fill out and send a copy of the 501c3 Form 990 Information to Judy Jackson. You must complete and submit this form to be included in the GCFP 501 C-3 Federal Income Tax Reporting Form (Charitable Organization Status). If you do not return your club's form, you will be responsible for filing any required reports for your club with the Internal Revenue Service.

First, it would really help if you have Adobe Reader 9.0 or 9.1, this is free software.

Adobe Reader for Windows Link

Adobe Reader for Mac Link

INSTRUCTIONS:

1. Select the correct link for your club's needs, Click on the correct form to use.
2. The areas that can be filled-in are highlighted in light blue.
3. Type in the information, then SAVE the form, then Print the form for your records.
4. Now you are ready to email the form to the Chairman.
5. then they can email the form directly to you by clicking on the envelope up on the toolbar.

Then, you can email the forms directly to the Chairman from Adobe Acrobat.

Emailing Instructions:

If you see an envelope icon in the toolbar, click on it.

• You may be asked if you want to Send a Copy of the Form, or an email with the URL of the Form.
• Click on Send a Copy.
• Fill out the TO line with Judy's email address (it's on page 1 of the form, so copy it or write it down) Fill it in.
• Fill-in the the Subject Line with: GCFP--Form 990
• The Address Line should already have your address listed
• Please add a note above the forms to let the Chairman know what club the forms pertain to.
• Then hit the send button.

If you don't have the envelope icon, click your cursor on "File" at the top toolbar next to "Acrobat".

• Go down the column to "Attach to Email..." click on it.
• Fill out the TO line with Judy's email address (it's on page 1 of the form, so copy it or write it down).
• Fill out the Subject Line with: GCFP--Form 990
• The Address Line should already have your address listed
• Please add a note above the forms to let The Chairman know what club the forms pertain to.
• Then hit the send button.

If you aren't comfortable with emailing the form, print a total of 2 copies of the form, one for your files and mail one to the Chairman. Her mailing address is on page 1 of the forms.

Please direct any 501c3 Form 990 questions to the Chairman.

Change of Address with the IRS

The IRS does want each club to update its address when there is a change. This also applies to the Districts within GCFP.

We have two options to update our addresses

 1. We can phone the IRS to report an address change. A club officer must call and confirm that she/he is authorized to make the change (they are if they are an officer of the club).

The phone number is:  1-877-829-5500

2. The second option is an IRS form.

The form is IRS Form 8822. It is simple form. COMPLETE ONLY PART II.

IRS Form 8822

Mail a copy of the form to:

Department of the Treasury

Internal Revenue Service

Cincinnati, OH   45999-0023

Note: If your club uses a PO Box as it's address, and the mail for the club goes to that mailbox, then you don't have to change the address each time the president or other responsible officer changes.

Example:

Indiana Garden Club

PO Box 1447

Indiana, PA 15701-1447